UK ports ensure documentation compliance with Ensis software
Project facts
- ClientHarbour Authority with series of ports
- LocationUnited Kingdom
- ChallengeTo support existing operations of the ports in multiple locations client has to manage permits and licenses. However, a large number of documentation make this task extremely difficult to manage and maintain.
- SolutionEnsis consent and permitting management system
- ImpactUsing consent management system, port authorities can track changes from centralised location and not get lost in a number of changes and updates.
The challenge
The port organisation has the need to manage and maintain hundreds of environmental permits and licenses for a number of ports in different locations. Marine permits and license commitment matrices are often delivered as large spreadsheets with multiple tabs and versions. These are changed by multiple people, cropped, and shared by email in various stages of development, making it difficult and time-consuming to keep track of what is being committed to by the delivery team in response to the permit documentation. Mapping how commitments have been met (or not) becomes fragmented, creating serious statutory, regulatory, financial and reputational risks.The solution
Twinn by Royal HaskoningDHV aims to solve these problems by applying Ensis consent management system. Using cutting-edge technology Royal HaskoningDHV offers modern ways of working and deep industry knowledge routed in the challenges associated with commitment and regulatory management of large infrastructure projects. Ensis is a consent and commitment monitoring platform based on 15 years of experience delivering consent and environmental compliance services for the renewable energy and maritime sectors.The impact
Ensis, as an Azure web app, generates the commitment register and assigns it to the relevant work packages or licenses. Tasks and associated evidence can be linked directly to a particular commitment creating a direct line from source to completion. All appropriate stakeholders, internal and external, can be granted full or restricted access to review and add to commitments, automatically creating workflows, so that everybody understands what needs to be done and when.Ensis helps to ensure compliance by maintaining hundreds of documents
Solution advantages:
• Every commitment or task has detailed information included – avoiding misinterpretation• Every commitment or task has source documents and compliance evidence linked
• Easily export commitment information in full or partially
• Every user has access to what they need, and given an appropriate role and access to the information they need
• Every user has a dashboard showing their tasks, the documents relating to this and compliance progress to track workflows
